Document Scanners

Document scanners turn paper into digital files, and they range from portable wand and sheet fed scanners to desktop scanners with automatic document feeders. The first decision is how much you scan, because a portable scanner suits occasional receipts and travel, while an office scanner with a feeder handles large piles quickly.

Feeder and speed are the next questions. An automatic feeder scans stacks without supervision, and duplex scanning reads both sides at once. Among the 5 products that list item weight, most fall between 0.3 and 5.5 pounds, and 1 pounds is typical.

Software matters. Text recognition makes scanned documents searchable, and direct scanning to cloud folders saves time.

Receipt scanners and small sheet fed scanners are handy for expense tracking and tax records, while desktop scanners with a large feeder suit offices scanning contracts and letters. Photo scanners handle prints with care and produce higher resolution files. Many scanners include software that names and files documents automatically, which saves time when scanning large archives. Check whether the scanner works with your operating system and cloud storage service. Check the scan resolution for photos and fine print, and whether the scanner handles thick card such as business cards and ID cards.

Before buying, check the feeder capacity, the speed, the duplex scanning, the software, the connectivity and the size. Remove staples before feeding pages, and clean the rollers regularly.

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